EA / Advisor (Business Specialist) - Kaihautū Office

About this role

• Dive into a dynamic, hands-on role where you'll work and collaborate closely with our Kaihautū (Deputy Chief Executive) and their team, delivering exceptional services to our customers and business units at Toitū Te Whenua Land Information New Zealand.
• Stay cool under pressure and showcase your proactive, customer-centric approach. Your experience and foresight will ensure you're always one step ahead, maintaining control over the essentials while adding value every day.
• Leverage your problem-solving prowess to thrive in our fast-paced environment, where your contributions truly matter and make a difference.

Kōrero mō te tūranga - About the role

We are looking for an experienced Executive Assistant/Advisor (known internally as a Business Specialist) to work with the Kaihautū Organisational Effectiveness (OE) and their team at Toitū Te Whenua Land Information New Zealand.

As a key member of the Kaihautū office and member of the OE Business Management team, you will deliver end-to-end, seamless and professional support, planning and advice. Reporting to the Leader-Business Management, this Business Specialist role is part of a collaborative and supportive team.  No two days will be the same and you will see yourself involved in a range of work.

• The first point of contact for the Kaihautū with internal and external stakeholders, delivering professional communications and correspondence.
• Manage dynamic calendars, schedule meetings, and coordinate travel and logistics.
• Mailbox management – organise, prioritise and respond to (where appropriate) Kaihautū emails and maintain your own inbox.
• Appropriately handle confidential and sensitive information on behalf of the Kaihautū.
• Create agendas for senior leadership meetings in line with the teams' objectives, with oversight and input into Governance Board agenda coordination.
• Review documents, reports, and presentations with the confidence to provide feedback to the author ahead of Kaihautū review.
• Contribute to government transparency and accountability processes including Written Parliamentary Questions and Official Information Act responses.
• Draft content and track performance information to ensure the Kaihautū is prepared and regularly updated on delivery against priorities e.g. report summaries, tracking performance against key monthly and quarterly metrics, speaking notes.
• Ad hoc tasks that require forward thinking and being several steps ahead to connect the dots across initiatives, stakeholders and priorities to help the Kaihautū and the team respond quickly as demands change.
• An active member of the Business Specialist community of practice, providing input, improvements and advice on existing or new systems and processes.

He pūkenga tou - Skills & Experience

To thrive in this role, you will have:

• Ability to work on varied tasks in a dynamic and often ambiguous environment with shifting priorities, showing flexibility and adaptability.
• Strong organisational skills while exercising sound judgment in managing competing demands and complex issues, sometimes with limited direction.
• Exceptional relationship management skills with the confidence to liaise with senior leaders, customers and stakeholders, internally and externally.
• Impeccable attention to detail when creating and reviewing material while also being able to work at pace.
• Strengths in thinking ahead and taking the initiative to deliver practical solutions.
• Ability and confidence to proactively identify and resolve issues/risks that may impact the Kaihautū from being able to deliver on their commitments and their responsibilities.
• Good understanding of operations and governance in large organisations, ideally with experience in the public sector.
• Knowledge of machinery of government would be a bonus.

The annual full-time salary range for this role is $75,000 to $85,000 depending on skills and experience. 

 Ngā mea e tukuna ana e tātau – What we offer our employees 

• Interesting work which impacts Aotearoa as we care for whenua, moana and arawai.
• Eye & ear care reimbursements
• Annual Flu Vaccinations
• Reduced Health Insurance Premiums
• Diverse groups and networks
• If eligible for paid parental leave, you will be entitled to a top up payment for the first 18 weeks of the 26 weeks.
• A minimum of four weeks and three days annual leave

Te Tākinatanga - Our Story

Toitū Te Whenua plays a vital role in understanding, developing, and caring for New Zealand's whenua, moana and arawai (land, sea and waterways). Whether you're developing our products and services to support our customers, managing the Crown estate, engaging with our iwi partners, or helping us be an effective regulator, your contribution can make a difference. Our mahi helps New Zealanders have confidence that the development of our land, communities and country is being planned from an informed and expert position that balances environmental, social, cultural, and economic considerations, now and for future generations.

Our Kia Toipoto Intentions - Public Service Gender, Māori, Pacific and Ethnic Pay Gap Action Plan

Toitū Te Whenua is a diverse team of individuals with different experience and perspectives. This drives our culture and high performance.  We know that people from underrepresented groups and women in particular don't apply for roles if they're not a 100% match, but we're not looking for perfection, we're looking for potential.  As an inclusive and supportive employer, we value difference and want to encourage anyone interested to apply, regardless of whether you tick all the boxes or not. As an organisation we embrace diversity, encourage work life balance and have a flexible approach to the way we work which means you will quickly feel connected and valued.

Tono mai - How to Apply

If you're eyeing up this role and believe you've got what it takes, please apply, or get in touch with the team. 

To apply, please click “Apply Online.” You'll be taken through to our Toitū Te Whenua Careers Centre where you'll be able to review further information about the responsibilities and accountabilities of this role in the Position Description. You'll be able to complete your online application form and upload a copy of your CV and Cover Letter. 

Please note, while applications close on Tuesday, 15 July 2025, we may be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this position.

For tracking and evaluation purposes, all applications must be submitted via our on-line process. You must have the legal right to live and work in New Zealand to be eligible for this position. 

You may notice that the Position Description title for this role (Business Specialist - Level Tahi/one) doesn't match the advertised title.  At Toitū Te Whenua we design our roles around shared capabilities (rather than focusing on tasks). This means our position descriptions are broad, one position description can cover many roles, this is known as Broad Based Role (BBR). Using BBR allows us to be responsive to our customers and to strengthen the connections across our organisation. It also gives us the flexibility to provide wider opportunities to our people, to further their careers.

If you have any questions about this role or working at Toitū Te Whenua, please email opportunities@linz.govt.nz  and our People Services Team will be in touch with you.